Rural council embraces transformation and demonstrates how smaller local governments can deliver outstanding digital services.
“Our Website was difficult to navigate, clunky and just not user friendly. That was before Symphony 3. From the start of the project through to going live we developed a great partnership working with their whole team. Symphony 3’s dedication to the development of our website is evident. The support throughout the development of the new website and training for our staff has been excellent. Highly recommend anyone looking to deliver end to end digital services to work with Symphony 3.”
Mansfield’s picturesque Shire is only 2 hours drive north of Melbourne. The combination of lifestyle and proximity to Melbourne has seen the permanent population grow from 6,631 in 2001 to 8,605 in 2016. The landscape is dominated by the Great Dividing Range and includes the alpine resorts of Mt. Buller and Mt. Stirling. Natural environment features within Mansfield Shire are the Alpine National Park and Australia’s second-largest inland waterway – Lake Eildon. With Mansfield Shire being a nationally recognised icon location, our municipality is in high demand for recreation and lifestyle activities.
Mansfield is one of the smaller rural council’s in Australia and as such it has limited resources and budget. However, new CEO Alex Green believes in the ability of seven the smallest councils to use open source and cloud technologies, and a shared environment to drive innovation and better service delivery within the resource constraints.
The community expect better service delivery, and increasingly want to access those services online. The challenge for Mansfield was to deliver services that are on a par with large metropolitan councils at a fraction of the cost.
Sympony3 was engaged by Mansfield Shire Council to partner with The first piece of work was to develop a long-term strategy for the organisation. Symphony3 worked onsite with Mansfield staff to develop a vision and to undertake a gap analysis of where the business was at in terms of technology. A 3 digital roadmap was developed that outlined the steps required to attain the vision.
In early 2018 implementation of the digital platform was commenced. Within this timeframe, Mansfield launched their new website on the Symphony3 platform in late 2018. The response was overwhelmingly positive from the community and staff were energised and delighted that their community could engage with them on a simple easy to use and modern platform.
The new platform includes:
- A new modern, responsive website based on DTA best practices
- Integrated online forms including a customer request portal that integrates with the internal CRM and streamlines the service request process.
- Integrated online payments
- Email marketing capability directly integrated into the website
- A community consultation portal to improve community engagement
- A secure councillor portal where councillors can access important meeting documents
The community has embraced the website with large numbers of residents signing up to receive a login and to receive email newsletters. In addition, the digital transformation process has unlocked the potential of staff, with staff embracing new technologies and developing ideas and innovative new ideas to engage and service the community.
- Community embrace online services available through new website
- Self-service functionality ensures community can engage with council 24/7
- 10% of households with login to website with 6 months.
- Delivery of the new Mansfield website with self-service capabilities
- Cost effective solution that utilised open source solutions and a shared environment
- Digital strategy
- Digital platform
- Integration services
- CRM (customer relationship management)